A complete suite of electronic solutions to
capture, process and manage all your
documents automatically AUTOMATICALLY CAPTURING, PROCESSING
AND HANDLING INFORMATION FLOWS

solutions

• Product Offer
• Automatic capture and processing of:
• Incoming Flows "digital mailroom"
• Business Documents
• Supplier Invoices
• B2B Sales Orders
• Cheques & Payments
• Electronic document management & workflow

Automated Invoice Processing and ERP Integration

A fully automated Purchase to Pay process that reduces cost and improves production management

The ITESOFT.FreeMind for Invoices solution handles all the tasks for processing every supplier invoice automatically: electronic capture, identification, automatic reading and verification, matching, dispute management, allocation, validation and remittance advices, as well as data look-up and export to ERP, accounting and purchasing systems, DMS, workflow and tax dematerialisation solutions.

ITESOFT.Share, ITESOFT’s workflow and document management solution, integrates seamlessly with ITESOFT.FreeMind for Invoices to first automate the purchasing process (from the initial request to accepting delivery), and then handle all invoice-related processes such as invoice approval, dispute management and payment approval. ITESOFT.Share enables users to look-up all digital documents, including purchase requests, orders, invoices and more, throughout the entire process.

Together, these solutions truly improve company productivity by:

• Reducing average invoice processing costs by 60%*
• Increasing invoice processing speed by a factor of 5*
• Accessing accounting data and digital invoice images instantly*

*Results based on a study of 50 live sites running ITESOFT.FreeMind for Invoices.

In addition, ITESOFT.FreeMind for Invoices includes monitoring tools and statistical summaries to improve financial reporting, streamline payment cycles, meet commitments and deadlines and optimise supplier relationships (discounts, invoice quality, etc.).

Automated invoice processing drives productivity and efficiency

As productivity and efficiency gains are high priority requirements for data capture solutions, ITESOFT has integrated specific technical innovations into ITESOFT.FreeMind for Invoices, greatly improving the performance of automated processes:

• Full-Text reading of invoices in their entirety (headers, footers and detail lines) without any setup or prior learning


• Memorising data position and format during Full-Text reading and interactive validation phases to enhance the knowledge base automatically
• All business-related features required for processing invoices, including invoice/order/reception matching, legal compliance check, multiple VAT rates, occasional suppliers, automatic allocation, multiple customers, handling third party payments, fees and more

These innovations provide unparalleled levels of system automation, enabling ITESOFT.FreeMind for Invoices to process 100% of all invoices as soon as production goes live.

Integration

ITESOFT.FreeMind for Invoices is a business-specific solution running on the ITESOFT.FreeMind technology platform. All ITESOFT.FreeMind and ITESOFT.Share solutions are fully interoperable and communicate via Web Services. They share common monitoring and administration tools, and thereby simplify the management of multiple automated data capture processes within a company.

With its connector interfaces and dedicated invoice validation modules, ITESOFT.FreeMind for Invoices can be used with dozens of ERP systems and compatible applications.

• Balance for SAP™ Business Suite gives you workflow and webflow access to all the invoice validation steps in SAP®.


• Balance for Oracle E-Business Suite gives you workflow and webflow access to all the invoice validation steps in Oracle®.

ITESOFT invoice processing solutions are used by over 600 clients throughout the world, handling more than 1 billion documents every year. Here are a few of those who have chosen ITESOFT.FreeMind for Invoices:

AAH • Acument • Air France • Air Liquide • Alinéa • Apollinaris • Assura • Bateg • Belambra VVF • Belgacom • Brake • Brink’s • Bull • Bünting Beteiligungs • Cadbury • CAF Montpellier • Calyon • Capgemini • Centaur Services • Ciffréo Bona • Cofely • Colas • CRCA Brie Picardie • Crest Nicholson • EDF • Endel • Euromaster • Fédération Internationale de Football Association FIFA • FENWICK Linde • Geodis BM • GMF • Groupe NGE • Groupe Soufflet • Harvey Nichols • Hervé Thermique • Icade • Initial BTB • Inter Mutuelles Assistance IMA • ISS Logistique & Production • Kiabi • La Redoute • Laïta • Laser UK • Les Coopérateurs de Normandie Picardie • Luminar Leisure • Marie Groupe Uniq • Marston’s • Metropolitan Police • Mondadori France • Opievoy • Oxfordshire and Buckinghamshire Mental Health NHS Foundation Trust • Port Autonome de Paris • Portakabin • Randstad • Rio Tinto Alcan • SAMSE/La Boîte A Outils • SAS Institute • Schneider Automation • SDV Logistique Internationale • Segex • SFD • SGS Institut Fresenius • SIG Genève • Société Générale Corporate & Investment Banking • Sodexo • South London & Maudsley NHS Foundation Trust • ST Dupont • Système U • TDF • Tereos • Top Office • Victor Buck Services • VINCI Construction Grands Projets …

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