As we creep through December and Christmas is sneaking up on us, one thing is becoming apparent: people need time off work.
Whether your team have unspent holiday to use before they lose it in 2019, or they have become so busy with seasonal plans that they are suddenly in a rush to take a bunch of leave, it is likely that your team will be stripped to the core this December – and you need to make sure that the work continues at an appropriate rate.
You can’t deny staff their right to paid holiday leave, but you don’t want to come back in January to piles of unprocessed invoices… What can you do?
Allow me to introduce you to Mr Robot.
No, I’m not talking about the hit show on Amazon Prime, I’m talking about hiring a robot to help you process your invoices.
Robots don’t need time off work, in fact, if you opt for a cloud-based robot, they will never stop working.
Even if for some reason you receive an invoice on Christmas Day, the robot will continue processing and – depending on your processes – will pop your invoice data into your ERP ready for the next payment run.
As I mentioned before, cloud-based robotics will never stop working, especially if they are linked to an externally hosted email account. In the event of all your on-premise technology being shut off the robot will keep pulling data from the invoices until everything is back online and it can deposit the information into your ERP or send out to staff for approvals.
The real reason you need humans in the office this Christmas?
“You can automate invoice data input all you like, but what about supplier queries?”, I hear.
With the addition of a supplier portal you can minimise those supplier query phone calls by including progress reports.
Now your suppliers can see how far along the process their invoice is, and whether it is likely to be paid this week or next.
This should free up plenty of time for your staff and allow you to feel confident in approving all that annual leave.
Cuts to this year’s Christmas bonus?
Not only would this piece of software not require a Christmas bonus, it would help create savings to help pay for that Christmas Do.
On average, automating your accounts payable processes can save around 60% of the cost of a manual process.
This on top of new opportunities for supplier early payment discounts, and the comfort of not having to replace any leaving staff, soon adds up and could turn AP into a profit centre instead of a money pit.
Do you hear what I hear?
No, not the sound of reindeer hooves on the roof, or sleigh bells jingling all the way…
This year, I’m celebrating the whirring sound of computer servers.
Watch the invoices fill up while munching on a mince pie.
Sit feet up, by the fire, with the knowledge that when you get back to work, you will not have an inbox full of “23.12.18 Invoice” or supplier queries.
If you think it’s too late, remember that cloud based “As a Service” platforms are quick to implement, and cheaper than traditional solutions.